Beeches Martial Arts

Beeches Martial Arts Safeguarding / Club Welfare Officers.

BMA Safeguarding DSL / Club Welfare Officer BMA Safeguarding / Club Welfare Officer BMA Safeguarding / Club Welfare Officer

                   John Jeffery                              Danyell Dugmore                   Charlotte Dugmore 

          Tel no. 07711 222566               Tel no.  07850 571886            Tel no. 07873 507722

 Email – john@decoratingbyjaj.com   Email – ddugmore_cwo@hotmail.com   Email – charliedugmore91@live.com

INTRODUCTION

The martial arts of JuJitsu and Judo can and does have a very powerful and positive influenceon people – especially young people and adults at risk . Not only can these martial arts provide opportunities for enjoyment and achievement, they can also develop valuable qualities such as self-esteem, leadership and teamwork. These positive effects can only take place if JuJitsuand Judo are in the right hands – in the hands of those who place the safeguarding and welfare of all young people and adults at risk first and adopt practices that support, protect and empower them.

The reality is that abuse can take place in JuJitsu and Judo and in some cases instructors,coaches and other trusted adults have been convicted of abuse. Every adult has a legal and moral responsibility to protect young people and adults at risk in sport from abuse.

What is Safeguarding?

Any adult working in the provision of sport/physical activity for young people and adults at risk, in either a paid or voluntary capacity, has a duty of care to the young people, adults at risk and themselves to provide a safe and caring environment. It is vital that any coach, umpire, official or any other person assisting with young people and adults at risk’ activities has the ability to provide patience, understanding and encouragement.

Understanding of individuals’ development and the ability to communicate with them is more important than knowledge of the sport.

Young people and adults at risk have a right to protection from the potential threat of abuse. They must be protected from all forms of discrimination and abuse and treated equally, regardless of age, gender, race, culture, religion, language, sexual orientation or ability. Agencies which utilize the services of employees either on a paid or voluntary basis, and the employee themselves must be aware of the dangers of abuse, the forms it can take and its recognition, and demonstrate good practice within their sessions.

What is Abuse?

Working Together to Safeguard Children (2018) states that abuse is:

A form of maltreatment of a child. Somebody may abuse or neglect a child by inflicting harm, or by failing to act to prevent harm. Children may be abused in a family or in an institutional or community setting by those known to them or, more rarely, by others. Abuse can take place wholly online, or technology may be used to facilitate offline abuse. Children may be abused by an adult or adults, or another child or children.

A review of the literature shows a high level of agreement among governmental and other agencies about the characterization of abuse. The following definitions are derived from Working Together to Safeguard Children 2018, Keeping Children Safe in Education 2018, and given a sports context:

• Neglect

The persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development.

Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to:

1. provide adequate food, clothing and shelter
2. protect a child from physical and emotional harm or danger
3. ensure adequate supervision
4. ensure access to appropriate medical care or treatment

It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs. Neglect in a sporting situation could include an instructor not ensuring that young people and adults at risk were safe, exposing them to undue heat or cold, or to unnecessary risk of injury.

• Physical

A form of abuse which may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child. In sports situations, physical abuse might occur when the nature and intensity of training exceeds the capacity of the immature and growing body of the child.

• Sexual

Involves forcing or enticing a child or young person to take part in sexual activities, not necessarily involving a high level of violence, whether or not the child is aware of what is happening. The activities may involve physical contact, including assault by penetration (for example, rape or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing. They may also include non-contact activities, such as involving children in looking at, or in the production of, sexual images, watching sexual activities, encouraging children to behave in sexually inappropriate ways, or grooming a child in preparation for abuse Sexual abuse can take place online, and technology can be used to facilitate offline abuse. Coaching or activities which involve physical contact with young people and adults at risk could create potential situations where sexual abuse could go unnoticed. The power of the instructor over young people and adults at risk, if misused, could also lead to the development of situations in which abuse may occur.

• Child Sexual Exploitation

Child sexual exploitation is a form of child sexual abuse. It occurs where an individual or group takes advantage of an imbalance of power to coerce, manipulate or deceive a child or young person under the age of 18 into sexual activity (a) in exchange for something the victim needs or wants, and/or (b) for the financial advantage or increased status of the perpetrator or facilitator. The victim may have been sexually exploited even if the sexual activity appears consensual. Child sexual exploitation does not always involve physical contact; it can also occur through the use of technology.

• Emotional: Persistent lack of love and affection, where a child or adult at risk may be constantly shouted at, threatened or taunted and become very nervous and withdrawn, would constitute emotional Emotional abuse could also occur when there is constant overprotection (which prevents a child or adult at risk from socialising), or there is neglect, physical or sexual abuse. Emotional abuse might occur in sport sessions if young people and adults at risk are subjected to constant criticism, bullying or unrealistic pressure to perform to high expectations.
• Bullying: Is a form of aggressive behaviour manifested by the use of force or coercion to affect others, particularly when the behaviour is habitual and involves an imbalance of power. It may be that the abuser is a young person or adult at risk themselves, but it is important to be aware that adults can bully too. Bullying can include verbal harassment, physical assault or coercion, such as intimidation, and may be directed repeated towards particular victims, perhaps on grounds of race, religion, gender, social group, sexuality or ability.Bullying may be one-on-one or more complex, involving ‘lieutenants’ who may seem to be willing to assist the primary bully in his/her bullying activities.

Bullying often takes place in schools or other environments where children meet, and research shows it can and does occur where there is inadequate supervision – on the way to and from school, at a sporting event, in the playground and changing rooms. (Further information on Bullying is included within Appendix F).

• Extremism goes beyond terrorism and includes people who target the vulnerable – including the young – by seeking to sow division between communities on the basis of race, faith or denomination; justify discrimination towards women and girls; persuade others that minorities are inferior; or argue against the primacy of democracy and the rule of law in our Extremism is defined in the Counter Extremism Strategy 2015 as the vocal or active opposition to our fundamental values, including the rule of law, individual liberty and the mutual respect and tolerance of different faiths and beliefs.
• County Lines gangs and organised criminal networks involved in exporting illegal drugs into one or more importing areas within the UK, using dedicated mobile phone lines or other form of ‘deal line’. They are likely to exploit children and adults at risk to move and store the drugs and money, and they will often use coercion, intimidation, violence (including sexual violence) and weapons.
• Child Criminal Exploitation where an individual or group takes advantage of an imbalance of power to coerce, control, manipulate or deceive a child or young person under the age of 18 into any criminal activity (a) in exchange for something the victim needs or wants, and/or (b) for the financial or other advantage of the perpetrator or facilitator and/or (c) through violence or the threat of violence. The victim may have been criminally exploited even if the activity appears Child criminal exploitation does not always involve physical contact; it can also occur through the use of technology.

• Female Genital Mutilation (FGM)

FGM comprises all procedures involving partial or total removal of the external female genitalia or other injury to the female genital organs. It is illegal in the UK and a form of child abuse with long-lasting harmful consequences.

• So called honour-based violence

So-called ‘honour-based’ violence (HBV) encompasses incidents or crimes which have been committed to protect or defend the honour of the family and/or the community, including female genital mutilation (FGM), forced marriage, and practices such as breast ironing. Abuse committed in the context of preserving “honour” often involves a wider network of family or community pressure and can include multiple perpetrators. It is important to be aware of this dynamic and additional risk factors when deciding what form of safeguarding action to take. All forms of HBV are abuse (regardless of the motivation) and should be handled and escalated as such. Professionals in all agencies, and individuals and groups in relevant communities, need to be alert to the possibility of a child being at risk of HBV, or already having suffered HBV.

• Forced marriage

Forcing a person into a marriage is a crime in England and Wales. A forced marriage is one entered into without the full and free consent of one or both parties and where violence, threats or any other form of coercion is used to cause a person to enter into a marriage. Threats can be physical or emotional and psychological. A lack of full and free consent can be where a person does not consent or where they cannot consent (if they have learning disabilities, for example). Nevertheless, some communities use religion and culture as a way to coerce a person into marriage.

• Peer on peer abuse

Children can abuse other children. This is generally referred to as peer on peer abuse and can take many forms. This can include (but is not limited to) bullying (including cyberbullying); sexual violence and sexual harassment; physical abuse such as hitting, kicking, shaking, biting, hair pulling, or otherwise causing physical harm; sexting and initiating/hazing type violence and rituals.

• Grooming

Grooming involves manipulating a child, and those around them to provide opportunities to sexually abuse the child. Both boys and girls may be groomed and while the vast majority of abusers are male it is important to remember that there are females who sexually abuse children. Groomers may use a variety of techniques to groom a child, family or club/organisation:

• identifying vulnerable
• befriending the child/family.
• complementing the child, making them feel
• giving gifts or offering individual coaching
• Threatening (you won’t get to grade or get picked for the team, no-one will believe You) or bribing the child.

Elite athletes may be particularly vulnerable to this form of abuse (see 5.1). Any concerns regarding an adult’s behaviour towards a child should be reported appropriately (see 5.18.4)

Indicators of Abuse

Some indications that a child or adult at risk has been abused may include:

• Unexplained or suspicious injuries such as bruising, cuts or burns, particularly if situated on a part of the body not normally prone to such injuries
• An injury for which the explanation seems inconsistent or for which multiple explanations are given
• The child or adult at risk describes what appears to be an abusive act involving him/her
• Someone else (a child or adult) expressing concern about the welfare of another child or adult at risk
• Unexplained changes in behaviour over time g. becoming very quiet, withdrawn or displaying sudden bursts of temper
• Inappropriate sexual awareness
• Engaging in explicit sexual behaviour
• Distrust of adults, particularly those with whom a close relationship would normally be expected
• An apparent difficulty in making friends
• The prevention by an adult from socialising with other young people or adults
• Displaying variations in eating patterns including overeating or loss of appetite
• Weight loss for no apparent reason
• An increasingly dirty or unkempt appearance
• Displaying frequent unexplained minor injuries

Responses from parents

Research and experience indicates that the following responses from parents may suggest a cause for concern across all four categories:

• An unexpected delay in seeking treatment that is obviously needed
• An unawareness or denial of any injury, pain or loss of function
• Incompatible explanations offered, several different explanations or the child is said to have acted in a way that is inappropriate to her/his age and development
• Reluctance to give information or failure to mention other known relevant Injuries
• Frequent presentation of minor injuries
• Unrealistic expectations or constant complaints about the child
• Alcohol misuse or other drug/substance misuse
• Parents request removal of the child from home
• Violence between adults in the household

This list is not exhaustive and the presence of one or more indicators is not proof that abuse has actually taken place.

It is not the responsibility of those working with young people and adults at risk to decide that child abuse has occurred but it is their responsibility to recognise and act on any concerns by reporting any incident to the Beeches Martial Arts Safeguarding Officer and completing an Incident Referral Report Form for referral to the appropriate authority. ( All BMA Coaches and safeguarding / club welfare officers have incident referral report forms )

Never assume that someone else has seen and acted on a concern. You have a responsibility to act, not acting on concerns is never an option.

How Does it Affect Children and Adults at Risk?

Abuse in any of its forms can affect a person of any age. Adverse childhood experiences can be so damaging that, if untreated, they may follow a person from childhood into adulthood. For example, a person who has been abused as a child may find it difficult or impossible to maintain a stable, trusting relationship. They may become involved in drugs or prostitution, attempt suicide or even abuse a child themselves.

There have been a number of studies which suggest that young people or adult at risks with disabilities are at an increased risk of abuse due to various other factors, such as stereotyping, prejudice, discrimination, isolation. They may also experience a powerlessness to protect themselves, and/or to adequately communicate that abuse has occurred.

POLICY STATEMENT

Beeches Martial Arts is committed to working in partnership with all agencies to ensure that information and training opportunities are available to ensure best practice when working with children and adults at risk. Adopting best practice will help to safeguard these participants from potential abuse as well as protecting instructors, coaches andother adults in positions of responsibility from potential false allegations of abuse. The BMA Safeguarding – Protecting Children and Adults at Risk Policy will allow children and adults at risk to excel in a safe environment and transmit a reassuring signal to parents/carers that will positively impact on recruitment.

It is recognised that abuse is a very emotive and difficult subject; however, everyone in the BMA has a duty of care towards young and vulnerable performers and can help to protect them from abuse. BMA’s approach to safeguarding and protecting children and adults at risk is based on the principles recognised within UK and international legislation and government guidance. The following has been taken into consideration:

• The Children Act 1989
• The Children Act 2004
• The Sexual Offences Act 2003
• Protection of Freedoms Act 2012
• Working Together to Safeguard Children (published July 2018)
• The Human Rights Act 1998
• United Nations Convention on the Rights of the Child 1990
• The Safeguarding Vulnerable Groups Act 2006
• The Equality Act 2010
• The Care Act 2014
• Serious Crime Act 2015

• Data Protection Act 2018
• Keeping Children Safe in Education 2018

SAFEGUARDING

Key principles and aims of the Safeguarding – Protecting Children and Adults at Risk Policy:

Every Child Matters

Outcomes for Children’s Social Care:

∗ Being Healthy: enjoying good physical and mental health and living a Healthy lifestyle

∗ Staying Safe: being protected from harm and neglect; growing up able to look after themselves

∗ Enjoying and Achieving: getting the most out of life and developing broad skills for adulthood

∗ Making a Positive Contribution: to the community and society; not engaging in Anti-social or offending behaviour

∗ Economic Wellbeing: overcoming socio-economic disadvantage to Achieve full potential in life

Adults at risk

Social Care Outcomes

Outcomes identified for Adult Social Care (Care Act 2014):

∗ Managing and maintaining nutrition

∗ maintaining personal hygiene

∗ Managing toilet needs

∗ being appropriately clothed

∗ being able to make use of the adult’s home safely

∗ maintaining a habitable home environment

∗ Developing and maintaining family or other personal relationships

∗ Accessing and engaging in work, training, education or volunteering

∗ Making use of necessary facilities or services in the local community, including public transport, and recreational facilities or services

∗ Carrying out any caring responsibilities the adult has for a child.

Key Principles of Adult Safeguarding

∗ Empowerment

∗ Prevention

∗ Proportionality

∗ Protection

∗ Partnership

∗ Accountability

From these lists, it is easy to see that there is a close relationship between the outcomes for children and adults respectively.

There are four levels of implementation:

1. Central government level
2. Locality strategic level
3. Community/neighbourhood level
4. Individual level

The guidance given in the procedures is based on the following principles:

• This policy recognises and builds on the legal and statutory definitions of a child
• The distinction between ages of consent, civil and criminal liability are recognised but in the pursuit of best practice in the delivery and management of activities and events in JuJitsu and Judo, a child is recognised as anyone who has not yet reached their 18th
• An adult at risk according to the ‘Care Act 2014’ is defined as someone who has needs for care and support, who is experiencing, or at risk of, abuse or neglect and as a result of their care needs – is unable to protect themselves. An adult has a moral and statutory duty for the care, custody and control of any child or adult at risk under their supervision
• The welfare of the child or adult at risk is paramount
• All children and adults at risk, whatever their age, culture, any disability they may have, gender, language, racial origin, religious belief and sexual identity have the right to protection from abuse
• All incidents of suspected poor practice and allegations of abuse will be taken seriously and responded to swiftly and appropriately

• All children and adults at risk have a right to engage in JuJitsu and judo in anenjoyable and safe climate
• Young people and adults at risk have a right to expect appropriate management, support, personal and social development with regard to their involvement inJuJitsu and Judo, whether they are playing, officiating or volunteering
• It is the responsibility of the statutory services to determine whether or not abuse has taken place, but it is everyone’s responsibility to report any concerns
• Confidentiality should be upheld in line with the Data Protection Act 2018 other agencies is essential for the protection of children and adults at risk. Beeches Martial Arts recognises the statutory responsibility of Children’s Social Care (formerly known as Social Services) Departments to ensure the welfare of children and work with the Local Safeguarding Partners to comply with their

Resolving Professional Disagreements Step 1:

Members of the safeguarding team will meet to clarify their thinking and practice.

Step 2:

Concerns will be put in writing by the Association Safeguarding Officer and communicated with the relevant agency e.g. social care. This will be recorded as a formal challenge.

Step 3:

If unresolved the Association Safeguarding Lead will refer to the BMA Safeguarding Lead who will liaise with the relevant service manager.

Step 4:

If unresolved the case will then be referred to the Safeguarding Children’s PartnershipManager.

Roles and Responsibilities

Key roles of the BMA in relation to safeguarding and protecting children and adults at risk:

These will be:

• The promotion of good practice (minimum safeguarding standards) at an operational level
• Provision of advice and support for partner organisations
• Influencing and advocating at a strategic level
• Ensuring the sub-contracting of any activities are protected through clear guidelines on safeguarding children and adults at risk

BMA

Lead on the production, monitoring and review of this Safeguarding – Protecting Children and Adults at Risk Policy and accompanying Implementation Plan.

Support all member associations to implement procedures which provide a duty of care for young people and adults at risk, safeguard their wellbeing and protect them from abuse.

Offer training and support for its officers and instructors and (possibly) volunteers to adopt best practice to safeguard and protect young people from abuse and reduce the likelihood of allegations being made. ( All BMA Coaches must have completed a basic NSPCC Child Protection course )

Accept the moral and legal responsibility to implement procedures to provide a duty of care for young people and adults at risk, safeguard their well-being and protect them from abuse.

Respect and promote the rights, wishes and feelings of young people.

Ensure that the Safeguarding – Protecting Children and Adults at Risk Policy and any Codes of Conduct are endorsed and in accordance with local and sport authorities and regulations and will follow these procedures at all times.

Recruit, train and supervise its officers, instructors and volunteers so as to adopt best practice to safeguard and protect young people and adults at risk from abuse.

Require its officers, instructors and volunteers to adopt and abide by the Safeguarding – Protecting Children and Adults at Risk Policy and Implementation Procedures which incorporate the Code of Conduct and Ethics.

Influence other partner agencies at a strategic level to ensure that the protection of children and adults at risk is at the forefront of delivery.

Ensure that any activities that are sub-contracted are agreed and managed through a signed agreement that includes a clear statement about responsibilities of all parties/partners in responding to safeguarding concerns (in line with recent guidelines provided by the CPSU).

Effectively engage with Local Safeguarding Partners to ensure an awareness of interagency procedures and where appropriate involvement in ‘Safeguarding through Sport’ subgroups.

Respond to any concerns or allegations appropriately, in line with these procedures.

Member Associations

Work with the BMA towards identifying, formally adopting and implementing minimum operating standards for safeguarding, based on the Standards for Safeguarding Children in Sport – should these minimum operating standards not already be in existence.

Respond to any and all allegations appropriately and implement the appropriate disciplinary and appeal procedures and involve appropriate authority when necessary.

Ensure protocols for information sharing between the BMA and member associations are developed and implemented.

Ensure that local policies and procedures are in place and that staff, coaches and volunteers are trained in accordance with the guidelines and national standards.

Respect and promote the rights, wishes and feelings of children, young people and adults at risk.

Children’s Social Care Services

Local Authority Children’s Social Care services have a statutory duty of care under the Children Act 1989 and 2004, to ensure the welfare of children and work with the Local Safeguarding Children Partners to comply with their procedures and appoint a Designated Officer (DO) (formerly Local Authority Designated Officer (LADO) who will work jointly with the Police. When a child protection referral is made, the DO has a legal responsibility to investigate.

This may involve talking to the child and family and gathering information from other people who know the child. Enquiries may be carried out jointly with the Police. Member Associations’ Safeguarding Officers need to link with their respective Local Safeguarding Partners.

Adult Social Care Services

Local Authority Adult Social Care services have a statutory duty of care under the Safeguarding Vulnerable Groups Act 2006 to ensure the welfare of adults at risk. When an adult at risk protection referral is made, the Designated Officer (DO) is informed and the Local Safeguarding Adults Board (LSAB) has a legal responsibility to investigate. These investigations may involve talking to the adult at risk, their family or carers and gathering information from other people who know the adult at risk. Enquiries may be carried out jointly with the Police. Member Associations’ Safeguarding Officers need to link with their respective LSAB.

NSPCC

The NSPCC operates a free 24 hour a day helpline by email or online reporting (help@nspcc.org.uk) or by telephone Monday-Friday 8am-10pm or weekends 9am-6pm (0808 800 5000) to provide advice and support to anyone with concerns about the welfare or safety of a child. In addition, the Child Protection in Sport Unit (CPSU) has been established to assist sports organisations and individuals in developing and implementing effective safeguarding policies and procedures. The CPSU website is a valuable source of information and advice(www.thecpsu.org.uk).

Monitoring and Review of the Safeguarding – Protecting Children and Adults at Risk Policy

 BMA will review the Safeguarding – Protecting Children and Adults at Risk Policy at least every three years, or whenever there is a major change in legislation related to protection of children and adults at risk or the BMA organisational structure.

The implementation and monitoring of this Policy will be led by the BMAs Safeguarding Implementation Plan. This plan will be implemented by the Officers of the Beeches Martial Arts through partnership working with member associations. The BMA is also committed to ensuring that through member associations’ Safeguarding Officers, processes/mechanisms are in place to consult children, young people and adults at risk and parents as part of a review of this Policy.

The Officers of the BMA will be responsible for the review of actions undertaken, and the overall implementation and review of this Policy.

Monitoring and Review of the Safeguarding – Protecting Children and Adults at Risk Policy Implementation Plan

The Implementation plan will be reviewed on a regular basis by BMA.

IMPLEMENTATION

Good Practice

Abuse, particularly sexual abuse, can arouse strong emotions in those facing such a situation. It is important to understand these feelings and not allow them to interfere with your judgement about any action to take. Abuse can occur within many situations including the home, school and the sporting environment. Some individuals will actively seek employment or voluntary work with young people and adults at risk in order to harm them. A coach, instructor, official or volunteer may have regular contact with young people and adults at risk and be an important link in identifying cases where a young person needs protection. All cases of suspected poor practice and abuse should be reported following the guidelines in this document. When a young person participates in JuJitsu orJudo having been subjected to abuse outside the sporting environment, JuJitsu and Judo can play a crucial role in identifying and reporting concerns. In such instances, BMA personnel must work with the appropriate agencies to ensure the young person receives the required support following making an allegation or raising a safeguarding concern, and an investigation.

There have been several studies and research which shows that some factors can increase vulnerability. We give special consideration to children who:

• Have special educational needs or disabilities
• Are young carers
• May experience discrimination due to their race, ethnicity, religion, gender identification or sexuality.
• Have English as an additional language
• Are known to be living in difficult situations – for example, temporary accommodation or where there are issues such as substance abuse or domestic violence
• Are at risk of FGM, sexual exploitation, forced marriage, or radicalisation
• Are asylum seekers

There are factors that also make elite athletes more vulnerable to abuse. These include:

• a win at all costs attitude
• intense coach – athlete relationship

• a self-image that is linked closely with performance excellence
• child athletes operating in an adult-focused environment
• being away from family and support networks
• fear of losing a place on the team if they speak out (CPSU Elite athlete welfare)

Actions to reduce the impact of vulnerability.

• Value the views and experiences of all members by offering a range of ways to communicate.
• Create a homogenous environment where each individual is made to feel safe and secure
• Recognise and celebrate the differences of the students that make up a class
• Develop understanding and knowledge of the diverse cultures that make up a class.
• Acknowledge the factors that can make someone more vulnerable to abuse and that vigilance is essential.

Early Intervention

The value of early intervention in securing the best outcomes for children is widely recognised. Where a child is identified as in need of support, working effectively with other agencies involved with the family is key. It is important that the views of the parents and child are taken into account, there must be parental consent before contacting other agencies for support. If you are concerned that a child may be in need of support this should be referred to the club welfare officer who may then seek additional support and guidance from the Association Safeguarding Officer.

Good Practice Guidelines

All BMA personnel are required to demonstrate exemplary behaviour in order to promoteyoung people and adults at risk’ welfare and reduce the likelihood of allegations being made. The following are common sense examples of how to create a positive culture and climate within sporting activities/events:

Good practice means:

• Always working in an open environment, e.g. avoiding private or unobserved situations and encouraging an open environment (no secrets)
• Treating all young people and adults at risk equally, and with respect and dignity
• Always putting the welfare of each young person first, before winning or achieving goals
• Maintaining a safe and appropriate distance with young people and adults at risk (e.g. it is not appropriate to have an intimate relationship with a young person or to share a room with them)
• Building balanced relationships based on mutual trust which empowers young people and adults at risk to share in the decision-making process
• Making sport fun, enjoyable and promoting fair play
• Ensuring that if any form of manual/physical support is required, it should be provided openly and according to guidelines provided by the BMA. Care is needed, as it is difficult to maintain hand positions whenthe young person is constantly Young people and adults at risk and carers should always be consulted and their agreement gained
• Keeping up to date with the technical skills, qualifications and insurance in sport
• Involving parents wherever possible (e.g. for the responsibility of their young people and adults at risk in the changing rooms). If groups have to be supervised in the changing rooms, always ensure parents/instructors/ coaches/ officials work in pairs
• Ensuring that if mixed gender participants are taken away they should always be accompanied by a male and female member of staff. (NB: however, same gender abuse can also occur)

• Ensuring that at competitions or residential events, adults should not enter young people and adult at risk’s rooms or invite young people and adults at risk into their rooms
• Being an excellent role model – this includes not smoking or drinking alcohol in the company of young people and adults at risk and promoting a healthy diet
• Giving enthusiastic and constructive feedback rather than negative
• Recognising the developmental needs and capacity of young people and adults at risk – avoiding excessive training or competition and not pushing them against their will
• Securing parental consent in writing to act in loco parentis (Appendix Q), if the need arises to give permission for the administration of emergency first aid and/or other medical treatment
• Securing parental consent in writing for attendance at competitions and away trips
• Keeping a written record of any injury that occurs, along with the details of any treatment given
• Where staff witness an injury this must be reported to the parents at the first opportunity

Requesting written parental consent if young people and adults at risk are required tobe transported in, instructors/coaches/officials/ volunteers’ etc, cars.

Coaching/Staffing Ratios

JuJitsu and Judo are martial arts practised by both male and female students of all ages and abilities. It is the registered instructor’s responsibility to ensure that they haveundertaken a risk assessment for the session and that there is sufficient supervision to carry out the planned activities in a safe and open environment.

A general guideline would be:

4-7yrs 1:15

8-12yrs 1:20

However, it is never appropriate to have one responsible adult on their own – there should be a minimum of two adults present irrespective of the number of children.

In classes for students aged 13yrs+, the numbers attending may be more but it is usually the case that there are sufficient senior students or assistant instructors to work with smaller groups under the supervision of the instructor.

Changing Rooms

Parents/carers have a responsibility to ensure that their children are adequately supervised while changing and to judge whether it is safe and appropriate for them to change without supervision. Adults should not change or shower at the same time, using the same facility as young people and adults at risk. Separate facilities should be made available for male and female participants.

If young people and adults at risk are uncomfortable changing or showering in public no pressure should be placed on them to do so. Encourage them to do this at home. If your activity/event has participants with disabilities involve them and their carers in deciding how they should be assisted and ensure they are able to consent to the assistance that is offered. No photographic equipment should be used in the changing room environment. This includes cameras, video cameras, mobile phones with photographic capabilities, etc. (CPSU changing facilities)

Medical Treatment of Young people and Adults at Risk

It is recommended that no young person or adult at risk should be treated in any way in a situation where the young person/adult at risk is on their own in a treatment room with the door closed. Prior to medical treatment being carried out on a young person/adult at risk, parental/carer consent in the written form must be sought where appropriate.

It is recommended that all treatment procedures are explained fully to the young person/ adult at risk and verbal consent is given before they are carried out.

It is strongly recommended that all treatment procedures should be ‘open’, i.e. the door remains open, parents /carers are invited to observe treatment procedures. Where strict medical confidentiality is to be observed then the parents/carers of the young person/ adult at risk should be invited to attend.

It is recommended that if treating an area of the body which is potentially embarrassing to a young person/adult at risk (i.e. the groin), a suitable adult (ideally a parent/carer) acting as a chaperone should be present.

It is important to maintain medical confidentiality and patient dignity at all times.

Missing Child guidance

If a child goes missing during a training session or event the club/organisation Should apply the following procedure.

• Ensure that all other children continue to be supervised appropriately while a search for the child concerned is carried out.
• Organise the remaining available responsible adults to conduct a search of the surrounding area allocating each individual to a specific Request all those searchingreport back within a short time, dependent on the size of the area being searched.
• If the child cannot be found after a good search of the immediate surroundings, contact the child’s parents to advise them of the concern and reassure them that everything is being done to locate the child.
• Make a note of the circumstances in which the child has gone missing and where he/she was last seen and prepare a detailed physical description of the child, to include their hair and eye colour, approximate height and build and clothing he/she was wearing, as this will be required by the police.
• Report the concern to the police if the search is unsuccessful and no later than 20 minutes after the initial missing person report even if the search is ongoing.
• Follow police guidance if further action is recommended and maintain close contact with the police.
• Report the incident to the designated safeguarding
• Ensure that you inform all adults involved including the parents, searchers and police if at any stage the child is located.

(CPSU Procedures for Missing Children)

Practice to be avoided

The following should be avoided except in emergencies. If cases arise where these situations are unavoidable they should only occur with the full knowledge and consent of someone in charge at the activity/event or the young person’s parent or adult at risk’s carer. For example, a young person sustains an injury and needs to go to hospital. Avoid transporting young people and adults at risk in your car unless in a medical emergency

Avoid spending time alone with young people and adults at risk away from others

Practice Never to be Sanctioned

The following should never be sanctioned. You should never:

• take young people and adults at risk to your home where they will be alone with you;

• engage in rough, physical or sexually provocative games, including horseplay;
• share a room with a young person;
• allow or engage in any form of inappropriate touching;
• allow young people and adults at risk to use inappropriate language unchallenged;
• make sexually suggestive comments to a young person, even in fun;
• reduce a young person to tears as a form of control;
• allow allegations made by a young person to go unrecorded or not acted upon;
• do things of a personal nature for young people or disabled adults that they can do for themselves;
• Invite or allow young people and adults at risk to stay with you at your home

If any of the following incidents should occur, they should be reported immediately to another colleague and make a written record of the event. Parents/carers should also be informed of the incident:

• if you accidentally hurt a young person/adult at risk;
• if he/she seems distressed in any manner;
• if a young person/adult at risk appears to be sexually aroused by your actions;
• if a young person/adult at risk misunderstands or misinterprets something you have

Relationships of Trust

“Coaches should ensure they maintain healthy, positive and professional relationships with all athletes. Coaches and others in positions of authority and trust in relation to athletes aged 16 and 17 years must not engage in sexual relationships with them while that unequal power relationship exists.” CPSU

This statement recognises that genuine relationships do occur between the different levels of volunteers and participants in a group but that no intimate relationship should begin whilst the member of staff or volunteer is in a ‘position of trust’ over them. The power and influence that an older member of staff has over someone attending a group, activity or event cannot be under-estimated. If there is an additional competitive aspect to the activity and the older person is responsible for the young person’s success or failure to some extent, then the dependency of the younger member upon the older will be increased. It is therefore vital for all personnel to recognise the responsibility they must exercise in ensuring that they do not abuse their positions of trust. Young people aged 16+-18 can legally consent to some types of sexual activity; however, in some provisions of legislation they are classified as children.

If an instructor engages in an intimate or inappropriate relationship with a young person, it is a breach of the BMA’s Code of Conduct and Ethics and, as such, will result in disciplinary action including a referral to Children’s services LADO and the police.

Code of Conduct and Ethics

See the BMA Code of Conduct and Ethics policy.

Equity Policy

See the BMA Equity Policy.

Fair Play Policy

See the BMA Code of Conduct and Ethics booklet.

Disciplinary Policy

See the BMA Disciplinary Policy.

Whistleblowing Policy

See the BMA Whistleblowing Policy.

Recruitment, Employment and Deployment of Staff and Volunteers

See the BMA Volunteer Policy

Roles and Responsibilities of the BMA Safeguarding and Club Welfare Officers

The BMA has a duty and responsibility to ensure that the following is in place:

An appointed person to be titled the BMA Safeguarding Officer to have designated responsibility for safeguarding issues. Prior to appointment, this person will be required to undertake an Enhanced Criminal Records Check.

An appointed person from each member association to be titled the Association Safeguarding Officer to have deputy designated responsibility for safeguarding issues. This person must have a formal role on the association’s management committee. Prior to appointment, these persons will be required to undertake an Enhanced DBS/PVG Scheme check.

BMA Safeguarding Officer – Job Description

The role of the Safeguarding Officer for the BMA is as follows:

• To act as the point of contact for any concerns or allegations and implement thereporting procedures;
• Implement the BMA Safeguarding – Protecting Children and Adults at risk Policy and Implementation Procedures;
• Promote the Safeguarding practice guidelines, and embed the work of Safeguarding into strategic frameworks of the BMA;
• Facilitate DBS/PVG Scheme checks;
• Ensure the provision of or adherence to the training programme for instructors, coaches and volunteers with designated Safeguarding responsibility;
• Take any action as advised by the Children or Adult Social Care departments or Police. It is NOT the role of the Safeguarding Officer to decide whether a person has been abused or not;
• Ensure that member associations and instructors are aware of safeguarding

BMA Association Safeguarding Officer – Job Description

The role of the BMA Safeguarding Officer is as follows:

• To ensure that the BMA Safeguarding – Protecting Children and Adults at risk Policy and Implementation Procedures work in practice.
• Act as the first point of contact for anyone in the association (staff, volunteer, parents or children) who has a concern about a child or adult at risk and about poor practice/possible abuse by adults working with children or adult at risks.
• Be approachable and have a child-focussed
• Does not need to be a child protection ‘expert’. That is the role of the statutory agencies (Police, Children and Adult Social Care). Ideally, they should have a

background in working with children such as teachers, childminders, social workers, Police child protection team officers, health workers, etc.

• Be the first point of contact with the BMA Safeguarding
• Maintain contact details for local Children and Adult Social Care, Police and know how to obtain Local Safeguarding Children or Adult Board guidelines.
• Sit on the association’s management
• Promote and ensure adherence to all the BMA’s policies and procedures, with particular reference to confidentiality and ant discriminatory practice.
• Facilitate DBS/PVG Scheme Disclosure forms within the
• Undertake training as

Recognition of Poor Practice, Abuse and Bullying

Abuse can and does occur outside the family setting. Even for those experienced in working with abuse, it is not always easy to recognise a situation where abuse may occur or has already taken place. The staff and volunteers involved in sporting activities/events, whether in a paid or voluntary capacity, are not experts at such recognition. However, they do have a responsibility to act if they have any concerns about the behaviour of someone (an adult or another young person) towards a youngperson or adult at risk, whether inside or outside of the sporting context and to follow the procedures in this document.

Never assume that someone else has seen and acted on a concern. You have a responsibility to act, not acting on concerns is never an option.

Poor Practice

Allegations may relate to poor practice where an adult’s or another young person’s behaviour is inappropriate and may be causing concern to a young person/adult at risk. Poor practice includes any behaviour which contravenes the Code of Conduct and Ethics, infringes an individual’s rights and/or is a failure to fulfil the highest standards of care. Poor practice is unacceptable in the sporting environment and will be treated seriously and appropriate actions taken in line with the BMA Disciplinary Policy.

Abuse

Abuse can happen wherever there are young people and/or adults at risk of any age. Adverse childhood experiences can be so damaging and if untreated, they may follow a person into adulthood. For example, a person who has been abused as a young person may find it difficult or impossible to maintain stable, trusting relationships, become involved with drugs or prostitution, attempt suicide or even abuse a young person in the future.

Bullying

It is important to recognise that in some cases of abuse; it may not always be an adult abusing a young person or adult at risk. It could be that the abuser is a young person or adult at risk themselves and this is recognised as bullying. It is important to be aware that adults can bully too. Bullying may be seen as deliberately hurtful behaviour, usually repeated over a period of time, where it is difficult for those bullied to defend themselves.

Although anyone can be the target of bullying, victims are often shy, sensitive and perhaps anxious or insecure. Sometimes they are singled out for physical reasons – being overweight, physically small, having a disability or belonging to a different race, faith or culture.

Bullying often takes place in schools or other environments where children or adults at risk meet, and research shows it can and does occur where there is inadequate supervision – on the way to and from school or college, at a sporting event, in the playground and changing rooms.

Disabled People

There have been a number of studies, which suggest young people (or adults) with disabilities, are at increased risk of abuse. Various factors contribute to this, such as stereotyping, prejudice, discrimination, isolation and a powerlessness to protect themselves, or adequately communicate that abuse has occurred.

Race and Racism

Young people and adults at risk from ethnic minority groups (and their parents) are likely to have experienced harassment, racial discrimination and institutional racism. Although racism causes significant harm it is not, in itself, a category of abuse. All organisations working with, including those operating where ethnic minority communities are numerically small, should address institutional racism, defined in the Stephen Lawrence Enquiry as ‘the collective failure by an organisation to provide appropriate and professional service to people on account of their race, culture and/or religion’.

Responding to Disclosure, Suspicions and Allegations

How to Respond to a Disclosure from a Young Person or Vulnerable Adult

The person receiving information concerning disclosure should:

• react calmly so as not to frighten or deter the young person or adult at risk;
• tell the person he/she is not to blame and that he/she was right to tell;
• take what the person says seriously, recognising the difficulties inherent in interpreting what is said by a person who has a speech disability and/or differences in language;
• ensure the safety of the individual – if the person needs immediate medical treatment, take the person to hospital or call an ambulance, inform medics of concerns and ensure they are aware it is a safeguarding issue;
• keep any questions to the absolute minimum to ensure a clear and accurate understanding of what has been said;
• Use open questions such as who, what, when, where to
• reassure the individual but do not make promises of confidentiality which might not be feasible in the light of subsequent developments;
• seek parental consent before speaking to the police/social care unless this puts a child at greater risk e.g. the child alleges the parent is the abuser. Note – lack of consent should not stop a referral if you feel a child is at risk.

Actions to Avoid

The person receiving the disclosure should not:

• panic;
• allow their shock or distaste to show;
• probe for more information than is offered, e. explicit details or ask leadingquestions, e.g. “Did Jim/Jenny hit you?”;
• speculate or make assumptions;
• make negative comments about the alleged abuser;
• approach the alleged abuser;
• make promises or agree to keep

N.B. It may not be that all young people and adults at risk are able to express themselves verbally. Communication difficulties may mean that it is hard for them to complain or be understood. Sometimes it is difficult to distinguish the signs of abuse from the symptoms of some disabilities or conditions, in relation to the nature of an individual’s impairment. However, where there are concerns about the safety of a young person or adult at risk, record what has been observed in detail and follow the procedures to report these concerns. ( All BMA Coaches have Concern Report forms )

Procedures to be Followed on Receipt of a Disclosure, Allegation or Suspicion of Abuse or Poor Practice (please also see flow chart)

If common sense dictates that you should, report your concerns directly to medical services or the Police, who will advise on the action to be taken.

Follow the flow chart from whatever is the relevant start point according to each individual situation.

Using the Incident Referral Form to make a full and factual record of what had been said, heard and/or seen as soon as possible.

Report the concerns to the Association Safeguarding Officer immediately who will report the concerns directly to the Children or Adult Social Care or the Police who will advise on the action to be taken, including advice on contacting parents. The person reporting the concerns must ensure the Incident Referral Form is completed and forwarded to the Association Safeguarding Officer. If Children’s or Adult Social Care are involved, then a copy of the form should be sent to the case officer at Children’s or Adult Social Care within 24 hours of the telephone report.

If you cannot contact the BMA Safeguarding Officer, report your concerns immediately tothe Children’s Social Care or Police who will advise you appropriately. Should you wish to seek expert advice to help you decide on the best course of action you can contact the NSPCC Helpline on 0800 800 500.

If the concerns are about a Safeguarding Officer report your concerns to the BMA Lead Safeguarding Officer. If they are unavailable, report your concerns directly to Children’s Social Care or the Police, who will advise on the action to be taken.

If the concerns are about the BMA Lead Safeguarding Officer report your concernsdirectly to Children’s Social Care or the Police, who will advise on the action to be taken.

Confidentiality should be maintained on a strictly ‘need to know’ basis and relevant documents stored in a secure location.

If the individual being accused is from within a member association of the

BMA environment, the incident will be reported to the BMA Safeguarding Officer who will formalise/recommend suspension of the individual concerned.

It is never easy to respond to a situation where abuse is disclosed or suspected. You may feel upset and worried yourself. Make sure that you are offered adequate support by discussing the matter with another BMA Safeguarding Officer.

If you have passed on your concerns to the relevant person and you still feel that the child is still at risk see BMA Whistleblowing Policy or contact

NSPCC Whistleblowing Advice Line 0800 028 0285 or email help@nspcc.org.uk

Responding to allegations of online abuse ( Flowchart )

We recognise that while the online world brings many opportunities and benefits it can also present risks and challenges.

Online abuse is any type of abuse that happens on the internet, facilitated through technology like computers, tablets, mobile phones and other internet enabled devices.

Criminal Acts

Section 67 of the Serious Crime Act 2015 creates a new offence of sexual communication with a child which will help ensure that young people are fully

protected by the law and allow the authorities to intervene earlier to prevent more serious offending against children. The new offence criminalises a person aged 18 years or over who communicates with a child under 16 (who the adult does not reasonably believe to be 16 or over), if the communication is sexual or if it is intended to elicit from the child a communication which is sexual.

Children may experience various forms of abuse online including:

• Bullying/cyberbullying
• Emotional abuse
• Sexual abuse
• Sexting (sending, receiving or forwarding sexually explicit messages, photos or images)

If you are concerned that an offence may have been committed and the device is still available keep the device securely and follow BMA safeguarding procedures.

DO NOT

• view or share the image with anyone else – unless under police
• send, move, save or print the image
• allow a child to view, share or send the image

In addition to the BMA procedures for reporting suspected abuse or poor practice Referrals can also be made to Child Exploitation and Online Protection Command

www.ceop.police.uk

APPEAL

Safeguarding Appeal Panel will convene, excluding anyone that sat on the initial panel, with the exception of the Secretary. The Panel should comprise of a chair and two other members with a designated Secretary in attendance

Refer to the Police and Children/Adult Social Care for investigation, who will advise onany required action. Also LSCB/LSAB LADO

Make a factual record of events utilising the Incident Referral Form (Appendix O) and forward a copy of the information recorded including any action taken to the BMA Safeguarding Officer, who will take appropriate action

Records and Information

Information passed to the Children’s Social Care or the Police must be as helpful as possible, hence the necessity for making a detailed record at the time of the disclosure/concern. Ideally this information should be compiled utilising an Incident Referral Form. Information required at the referral stage:

• Child / Adult at Risk

Age / gender / name / disabilities / address /contact numbers/ parental responsibility / ethnicity / agencies already working with the family / relationship between young person/ adult at risk and accused.

• Alleged perpetrator

Name / address / position in sport – employee / volunteer / paid / level of coach

Any other allegations Age

Do they have any children, if known? When they are next involved in Ju-Jitsu?

Do you know if they are involved with any other activities involving children? Previous incidents

• Primary evidence

Core information about the alleged incident:

Facts from the person making the allegation including dates/times/venue/ witness details

Records with dates

Has anyone else been informed or is anyone else already involved in theinvestigation.

Reporting the matter to the Police or Social Care departments should not be delayed by attempts to obtain more information. Wherever possible, referrals telephoned to the Social Care department should be confirmed in writing within 24 hours by the Safeguarding Officer. A record should also be made of the name and designation of the Social Care service member of staff or Police officer to whom the concerns were passed, together with the time and date of the call, in case any follow up is needed.

Allegations against Staff or Volunteers

This includes anyone working with young people and adults at risk in a paid or voluntary capacity (e.g. instructors, volunteers or helpers in clubs, coaches, team managers, training camp personnel, etc.). Abuse can and does occur outside the family setting. Although it is a sensitive and difficult issue, abuse has occurred

within institutions and may occur within other settings.

Previous cases indicate that abuse that takes place within a public setting is rarely a one-off event. It is crucial that those involved in providing sporting activities/events are aware of this possibility and that all allegations are taken seriously and appropriate action taken. It is important that any concerns for the welfare of the young person/adult at risk, arising from abuse, poor practice or harassment by a member of staff or volunteers, should be reported immediately as detailed in the above section.

Allegations may relate to poor practice where an adult’s or peer’s behaviour is inappropriate and may be causing concern to a young person or adult at risk. Poor practice includes any behaviour which contravenes the BMA Code of Conduct and Ethics, infringes individuals’ rights and/or is a failure to fulfil the highest standards of care. Poor practice is unacceptable in JuJitsu and Judo and will be treated seriously and appropriate actions taken.

Support for the Reporter of Suspected Abuse

It is acknowledged that feelings generated by the discovery that a member of staff or volunteer is, or may be, abusing a young person or adult at risk, will raise concerns among other staff or volunteers. This includes the difficulties inherent in reporting such matters. The BMA assures all staff/volunteers that it will fully support and protect anyone who, in good faith (without malicious intent), reports his or her concern about a colleague’s practice or the possibility that a young person or adult at risk may be being abused.

Types of Investigation

Where there is a complaint of abuse against a member of staff or volunteer, there may be three types of investigation:

• Criminal – Police
• Safeguarding – Social Care Services/Police
• BMA Internal investigation

Civil proceedings may also be initiated by the alleged victim (or family) or the person allegedly responsible for it.

Actions to take if there are concerns about the behaviour of a member of Staff, Volunteer, another Young Person or Adult at Risk

The BMA Safeguarding Officer should be contacted if there are concerns about the behaviour of a member of staff, volunteer or another young person. Concerns should then be written down, utilising the appropriate sections of the ‘Incident Referral Form’ and forwarded to the BMA Safeguarding Officer. If the concerns refer to the BMA Safeguarding Officer, contact the

BMA’s Lead Safeguarding Officer, who will then contact the Police or Children’s or Adult Social Care as appropriate. If the concern refers to the BMA’s Lead Safeguarding Officer then contact the police or the Local Authority Designated Officer.

The Designated Officer (DO) (formerly Local Authority Designated Officer (LADO)) of the Local Safeguarding Children/Adults Board (LSCB) will be informed by the Police or Social Care Department and may be involved in arranging Strategy Meetings where there are concerns about a member of staff/ volunteer abusing a child. Their investigation would be in parallel and would inform the BMA investigations and disciplinary procedures.

Recording and retention of information regarding concerns about adult behaviour

If there are concerns that an adult may have:

• Behaved in a way that has or may have harmed a child or adult at risk
• Committed a criminal offence against, or related to a child or adult at
• Behaved in a way that suggest they are unsuitable to work with children or adults at risk.

Clear and comprehensive records should be kept including the following information

• The nature of the allegation
• The actions taken
• How things were resolved
• Decisions reached

Records will be stored securely in a confidential file and retained until the person reaches the age of 65 years or for 10 years, whichever is longer. A copy of the records will be sent to the individual if requested.

Decision

The BMA’s Lead Safeguarding Officer, in consultation with the BMA Safeguarding Officers will make the decision as to whether the case should be dealt with internally as poor practice or externally as a matter for the Social Care Department/Police.

A decision will also be taken as to whether or not to suspend the individual concerned, pending the outcome of any Police/Social Care Department investigation.

Confidentiality and Information Sharing

According to Data Protection principles, records containing personal information should be:

• Adequate, relevant and proportionate for the purpose they are being
• Accurate and up to date

• Only kept for as long as necessary (Information Commissioner’s Office 2019)
• Secure

Storage and retention of information.

Information should be kept in a separate, Child Protection file which is clearly labelled and stored securely with access on a ‘need to know’ basis. A log will be kept of who has accessed the records. The file will be kept until the child is 25 (Information and Records Management Society 2016). Where electronic records are held these will be password protected. Any transmission of records will be carried out with due regard to the Data Protection Act 2018.

Every effort should be made to ensure that confidentiality is maintained for all concerned.

Information should be handled and disseminated on a ‘need to know basis only. This includes the following people:

• The BMA Lead Safeguarding Officer
• The parents of the person who is alleged to have been abused (unless There is reason to believe that they pose a risk to the child)
• The person making the allegation
• Children’s or Adults Social Care/Police
• The BMA Safeguarding Officer
• The alleged abuser (and parents if the alleged abuser is a young person)

only following advice from the Social Care Department

• The BMA’s sub-committee for the purposes of safely managing the activity delivery and the cleared to coach database

A clear record of the information shared, who it was shared with and the reason for sharing will be kept. When decisions are made the safety and welfare of the child will be the paramount concern.

Information should be stored in a secure place with limited access to designated people, in line with data protection laws (eg that information is accurate, regularly updated, relevant and secure).

Support to Deal with the Aftermath

Consideration should be given about what support may be appropriate to young people and adults at risk, parents and members of staff.

Support for young people and adults at risk could be sought through the following sources:

Childline – 0800 1111 – www.childline.org.uk

Bullying UK – www.bullying.co.uk

Use of Help Lines, support groups and open meetings will maintain an open culture and help the healing process. The British Association of Counselling Directory may be a useful resource. The British Association of Counselling Directory is available from The British Association of Counselling, 1 Regent Place, Rugby, CV212PJ, Tel: 01788 550899, Fax: 01788 562189, Email:

bac@bac.co.uk.Internet: http://www.bac.co.uk

Support for the alleged perpetrator

Consideration will be given to the support which may be appropriate for the alleged perpetrator of the abuse.

Allegations of Previous Abuse

Allegations of abuse may be made some time after the event (e.g. by an adult who was abused as a young person by a member of staff who is still currently working with young people and adults at risk). Where such an allegation is made, the agency/organisation should follow the relevant reporting procedures. This is because other young people and adults at risk, either within or outside sport, may be at risk from this person. Anyone who has a previous criminal conviction for offences related to abuse is not automatically excluded from working with children and adults at risk. This is reinforced by the details of the Protection of Children Act 1999 (Appendix B) and the Safeguarding Vulnerable Groups Act 2006.

Action if Bullying is suspected

See BMA Policy ‘Anti Bullying’.

Procedures to Manage Cases Deemed by the Safeguarding Officer to be Poor Practice

Poor practice is defined as any behaviour which contravenes the BMA’s Codes of Conduct and Ethics as detailed within that policy.

Such cases will be dealt with in accordance with the BMA Disciplinary Policy.

Use of Photographic/Filming Equipment

Using Images of Children

ESSENTIAL CONTACTS

National contacts:

NSPCC	National Centre 42 Curtain Road London EC2A 3NH	http://www.nspcc.org.ukTel: 020 7825 2500 Free 24 hour a day helpline by email or online reporting (help@nspcc.org.uk)
Child Protection in Sport Unit	NSPCC National Training Centre 3 Gilmour Close Beaumont Leys Leicester LE4 1EZ	Tel: 0116 366 5626 Fax: 0116 234 0464 E-mail: cpsu@nspcc.org.ukhttp://www.thecpsu.org.uk
ChildLine UK	Freepost 1111 London N1 0BR	Tel: 0800 1111
Northern Ireland ChildLine	74 Duke Street Londonderry	Tel: 0800 1111
UK Coaching	Chelsea Close Off Amberley Road Armley Leeds LS12 4HP	Tel: 0113 274 4802
Disclosure and Barring Service (DBS)	DBS customer services PO Box 3961 Royal Wootton Bassett SN4 4HF	Tel: 03000 200 190 customerservices@dbs.gov.uk

Please complete the table with local details for quick reference:

Local Safeguarding Children Board (LSCB) (will provide all local contacts re Child Protection)	BIRMINGHAM SAFEGUARDING CHILDREN PARTNERSHIP	Tel: 0121 464 2612
Children’s Social Care (the Samaritans will hold Children’s Social Care Duty Officer’s contact number)		Tel: Out of hours:

Designated Officer (DO) (Local Authority)

BIRMINGHAM LADO

Tel: 0121 675 1669

The Samaritans

Tel: 08457 90 90 90 ROI: 1850 60 90 90 www.samaritans.org.uk

CHILDREN ACT 1989 AND CHILDREN ACT 2004

‘This Act (2004) enhances significantly the level of protection for children. However, it remains of paramount importance that all organisations entrusted with the care of children practise the full range of pre-employment checks. This includes interviews, the full investigation of applicant’s employment history and taking up references.’ John Hutton, Minister of State, July 2000.

The Main Provisions of the Children Act 2004

The Act makes four principal changes to the Law:

• It places the existing Department of Health Consultancy Index (a list of persons considered to be unsuitable to work with children) on to a statutory It then provides names to be referred to this newly created Protection of Children Act List and also provides a right of appeal to a new Tribunal against the inclusion on the Protection of Children Act List (and also inclusion on List 99). It also extends the scheme to health care services provided to children.
• It amends 218 of the Education Reform Act 1988 to enable the Department for Education and Employment to identify people who are put on List 99 because they are not fit and proper persons to work with children.
• It amends Part V of the Police Act 1997 to enable the Criminal Records Bureau, when established, to disclose information about people who are included on the Protection of Children Act List or List 99 along with their criminal records. In this way, the Act provides for a ‘one-stop-shop’ system of checking persons seeking to work with
• It requires child care organisations (as defined in the Act) proposing to employ someone in a child care position (as defined) to ensure that individuals are checked through the ‘one-stop shop’ against the Protection of Children Act List and the relevant part of List 99, and not to employ anyone who is included on either list.

The Act also contains other provisions, the most important of which are:

• To enable organisations (other than childcare organisations as defined within the Act) to refer names to the Protection of Children Act List.
• To permit the Secretary of State to consider the transfer of names currently held on the DH Consultancy Index to be transferred to the Protection of Children Act List.
• To allow organisations to access the new Protection of Children Act List and List 99

Without first going through the Criminal Records Bureau until such time as the ‘one-stop shop’ comes into operation within the Bureau.

Although sporting organisations are not covered by the mandatory aspects of the Act (unless they meet the definition of a child care organisation), they are encouraged to refer names to the Secretary of State for consideration of inclusion on the POCA List. Sporting organisations are also reminded that while it is not mandatory for them to carry out these checks, they are still considered an essential part of the pre-employment process.

APPENDIX C

Beeches Martial Arts

ADVICE AND SUPPORT FOR THOSE WHO HAVE REPORTED CONCERNS OR AN INCIDENT – WHAT WILL HAPPEN NEXT?

Following the reporting of a concern or incident to an instructor, he/she will report the concerns immediately to the BMA Safeguarding / Club welfare Officer, who will report to the BMA Lead Safeguarding Officer.

The following information relates to the progress of your case and highlights what you can expect from the BMA and what support and guidance is available.

• The case will be dealt with in a fair and transparent manner at all

• You will be assigned a designated contact from the BMA, who will remain your point of contact for the duration of the case. All questions and concerns should be with this contact initially.
• The designated contact will be neutral to the case and will not be the designated contact for the accused.
• You will be kept up to date with your case through telephone calls, letters and

Sources of support and guidance

• NSPCC Helpline – 0808 800 5000
• ChildLine – 0800 1111 – childline.org.uk
• The Samaritans – 08457 90 90 90 / samaritans.org.uk
• CareLine – 0208 541 1177
• Bullying UK – bullying.co.uk

SAFEGUARDING – PROTECTING CHILDREN AND ADULTS AT RISK POLICY AND IMPLEMENTATION PROCEDURES CHECKLIST

The BMA Safeguarding – Protecting Children and Adults at Risk Policy and Implementation Procedures will only be effective if all instructors, coaches, officials, staff and volunteers within Beeches Martial Arts own and understand them. This checklist is designed for Member Associations to facilitate this process:

Beeches Martial Arts

• Identify Designated Safeguarding Officer(s)
• Add Safeguarding Officer(s) name(s) and contact details to procedure
• Ensure Safeguarding Officer(s) attends training on safeguarding and updates that training regularly
• Ensure instructors/coaches/volunteers have a copy of safeguarding procedures
• Ensure that instructors/coaches/volunteers know what to do if they have concerns about a child
• Ensure all existing instructors/coaches/volunteers who have contact with children and adults at risk have relevant DBS/PVG Scheme Disclosures
• Ensure that new staff/volunteers who have contact with children and adults at risk have relevant DBS/PVG Scheme Disclosures before they start work
• Ensure that premises conform to health and safety guidelines
• Ensure that any letting arrangements are bound by contracts that include an agreement to adhere to the host organisation’s safeguarding procedures SAFEGUARDING – PROTECTING CHILDREN AND ADULTS AT RISK REGULATION

Beeches Martial Arts

 DEALING WITH BULLYING

The BMA, under the terms of its’ Safeguarding – Protecting Children and Adults at Risk Policy, accepts the moral and legal responsibility to implement procedures to provide a duty of care for young people and adults at risk, safeguard their well-being and protect them from abuse. This policy statement with regard to dealing with Bullying describes the BMA’s commitment to respect and promote the rights, wishes and feelings of young people and adults at risk.

Action to help the victim and prevent bullying in JuJitsu and Judo;

• Take all signs of bullying very seriously
• Encourage all young people and adults at risk to speak and share their concerns. (1) Help the victim to speak out and tell the person in charge or someone in Create an open environment
• Investigate all allegations and take action to ensure the victim is safe. Speak with the victim and the bully/s separately
• Reassure the victim that you can be trusted and will help them, although you cannot promise to tell no one else
• Keep records of what is said (what happened, by whom, when)
• Report any concerns to the relevant BMA Safeguarding Officer or the school/ college (wherever the bullying is occurring)

Action towards the bully:

• Talk with the bully/s, explain the situation, and try to get the bully/s to understand theconsequences of their behaviour. Seek an apology to the victim(s)
• Inform parents/carers of the bully/s (unless they are adult)
• Insist on the return of borrowed items and that the bully/s compensate the victim
• Provide support for the coach of the victim
• Impose sanctions as necessary
• Encourage and support the bully/s to change behaviour
• Hold meetings with the families/parties to report on progress
• Inform all organisation members of action taken
• Keep a written record of action taken

Where bullying persists despite attempts to deal with it, or is severe in nature (regardless of whether it is repeated) concerns should be reported to the BMA Safeguarding Officer in line with the procedures identified in the above section.

• It is believed that up to 12 children per year commit suicide as a result of bullying, so if anyone talks about or threatens suicide, seek professional help immediately.

Beeches Martial Arts

RECRUITMENT OF EX-OFFENDERS

It is a requirement of the DBS/PVG Scheme Code of Practice that all Registered Bodies must treat Disclosure applicants who have a criminal record fairly and do not discriminate because of a conviction or other information revealed. It also obliges Registered Bodies to have a written policy on the recruitment of ex-offenders, a copy of which can be given to Disclosure applicants at the outset of the recruitment process.

• As an organisation using the Disclosure and Barring Service (DBS)/Protecting Vulnerable Groups (PVG) Scheme Disclosure services to assess applicants’ suitability for positions of trust, Beeches Martial Arts complies fully with the DBS/PVG Scheme Code of Practice and undertakes to treat all applicants for positions fairly. It undertakes not to discriminate unfairly against any subject of a Disclosure on the basis of a conviction or other information revealed.
• The BMA is committed to the fair treatment of its’ staff, instructors, potential instructors or users of it’s services, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability or offending
• This written policy on the recruitment of ex-offenders is made available to allDisclosure applicants at the outset of the recruitment process.
• We actively promote equality of opportunity for all with the right mix of talent, skills and potential and welcome applications from a wide range of candidates, including thosewith criminal records. We select all instructors for acceptance based on their skills, qualifications and experience.
• A Disclosure at an appropriate level is only requested after a thorough risk assessment has indicated that one is both proportionate and relevant to the position concerned. For the position of an Instructor, an Enhanced Disclosure is required. All application forms and information briefs will contain a statement that a Disclosure will be requested in the event of the individual being accepted as a Registered Instructor.
• A Disclosure is required as part of the acceptance We encourage allinstructors to provide details of their criminal record at an early stage in the applicationprocess. We request that this information is sent under separate, confidential cover to a designated person within the BMA and we guarantee that this information will only be seen by those who need to see it as part of the acceptance process.
• Unless the nature of the position allows the BMA to ask questions about your entire criminal record, we only ask about ‘unspent’ convictions as defined in the Rehabilitation of Offenders Act 1974.
• We ensure that all those in the BMA who are involved in the acceptance process have been suitably informed to identify and assess the relevance and circumstances of offences. We ensure that they have received appropriate guidance in the relevant legislation relating to the employment of ex-offenders, e.g. the DBS/PVG Scheme, the Rehabilitation of Offenders Act 1974, etc.

• At interview, or in a separate discussion, we ensure that an open and measured discussion takes place on the subject of any offences or other matter that might be relevant to the position. Failure to reveal information that is directly relevant to the position sought could lead to refusal of recognition by the BMA
• We make every subject of a DBS/PVG Scheme Disclosure aware of the existence ofthe DBS/PVG Scheme Code of Practice and make a copy available upon request.
• We undertake to discuss any matter revealed in a Disclosure with the person seeking the position before refusing a conditional offer of acceptance to be a Registered

Having a criminal record will not necessarily bar you from becoming a Registered Instructor with the BMA. This will depend on the nature of the position and the circumstances and background of your offence.

RECRUITMENT, EMPLOYMENT AND DEPLOYMENT OF STAFF AND VOLUNTEERS

The following pre-recruitment checks should always be carried out:

ADVERTISING

If any form of advertising is used to recruit staff, whether paid or voluntary, it should reflect the:

• Aims of Beeches Martial Arts and their related clubs and where appropriate, the particular programme involved
• Responsibilities of the role
• Level of experience or qualifications required (e.g. experience of working with children and adults at risk is an advantage)

Beeches Martial Arts

PRE-APPLICATION INFORMATION

Pre-application information sent to interested or potential applicants should contain:

• A job description, including roles and responsibilities
• A person specification (e.g. stating qualifications or experience required)
• An application form
• A Self Disclosure form

APPLICATIONS

All applicants, whether for paid or voluntary, full-time or part-time, should complete an application form. A minimum of two written references should be taken up and at least one should be associated with former work with children and young people and adults at risk. If an applicant has no experience of working with children, initial training is strongly recommended. Written references should always be followed up and confirmed by telephone.

INTERVIEW, DISCLOSURE AND INDUCTION

It may or may not be appropriate to conduct a formal interview. If it is, it should be carried out according to acceptable protocol and recommendations as outlined within the employer’s Policy.

All those with significant or sole access to or supervisory responsibility for young people and adults at risk will be required to complete a DBS/PVG Scheme check at the relevant level. All those with occasional access to children, young people and adults at risk, i.e. all club/event volunteers, officials and employees who have not been required to complete a DBS/PVG Scheme check will be required as a minimum to complete a self-disclosure form, and arrangements made to ensure they do not have direct access to children and adults at risk unless accompanied by a DBS/PVG Scheme checked person. The DBS/ PVG Scheme check and the self-disclosure form must be completed at least once every two years.

The successful applicant will only be allowed to take up his/her duties once their DBS/PVG Scheme check or Self Disclosure form has been cleared by the BMA Safeguarding Officer or relevant Event Manager.

All staff, paid or voluntary, should undergo an induction in which:

• Their qualifications as a coach/official are substantiated
• They complete a profile to identify training needs/aspirations

• They are reminded that they have agreed to abide by the BMA Code of Conduct and Ethics and that they may face disciplinary action if there is an allegation that the Code has been broken
• The expectations, roles and responsibilities of the job are clarified (e.g. through aformal or informal work programme or goal-setting exercise)
• Safeguarding – Protecting Children and Adults at Risk Policy and implementation procedures are explained and training needs established
• If practicable, the new recruit should be mentored by an experienced person

The applicant will be required to sign and agree via a contract, to abide by the BMA Policies and Codes of Conduct and Ethics. Each applicant will be provided with a copy of the relevant Policies and Codes.

TRAINING

Checks are only part of the process to protect children and adults at risk from possible abuse. Appropriate training will enable individuals to recognise their responsibilities with regard to their own good practice and the reporting of suspected poor practice/concerns of possible abuse. All instructors/coaches employed by the BMA are required to complete the BMA Basic Safeguarding Awareness Course) workshop within the first 6 months of employment/involvement.

MONITORING AND APPRAISAL

At regular intervals (or following a particular programme), all instructors, assistant instructors, coaches or volunteers should be given the opportunity to receive feedback (eg through an appraisal), to identify training needs and set new goals. Managers should be sensitive to any concerns about poor practice or abuse and act on them at an early stage following the guidelines in this document. The association or club employing the staff should also offer appropriate support, through liaison with the BMA Safeguarding Officer, to those who report concerns/complaints.

COMPLAINTS AND DISCIPLINARY PROCEDURES

BMA Member Associations should ensure that parents/carers, young people and adults at risk are provided with a printed version of the organisation’s complaints and disciplinary procedures. The BMA will notify parents/carers, young people and adults at risk that copies of the procedures can found on the BMA website or requested in a printed version. Where concerns arise about an instructor’s suitability to work with children and adults at risk a referral will be made to the DBS.

Beeches Martial Arts

TRANSPORTATION OF CHILDREN TO AND FROM CLUB TRAINING

APPENDIX I

Attention to the following factors will help to promote safety:

A BMA Member Association should develop and publicise policies regarding the collection of young people and adults at risk to and from training. These policies should reflect the age, location, time and nature of the training activity.

An Association should provide a timetable of classes and notify parents of any changes to this timetable in writing.

Consent should be sought if Association instructors/officials are required to transport young people and adults at risk in their cars. If this situation should arise, they should be supervised at all times and should not be taken along with the driver as a sole adult.

Late collection

These can present clubs/coaches with difficult situations and the Association should develop guidelines for dealing with this and issue these to parents/carers. Guidelines should include the Association policy for dealing with late collections and a contact number for parents during training sessions that can be used to inform the instructor/official of late collection. Parents should also be asked to provide an alternative contact name/number.

Parents should be informed it is not the responsibility of the Association to transport young people and adults at risk in the event of them being detained.

All staff/volunteers in an Association should be informed that they should:

1. Attempt to contact the parent in the event of late collection
2. Check the club contact number for any information regarding the young person
3. Contact the alternative contact name/number
4. Wait with the young person at the training facility with, wherever possible, other staff, volunteers or parents
5. Remind parents of the policy relating to late collection
6. If unable to make contact with any of the contact numbers within 30 minutes, contact police or Children’s Services for advice.

Staff/volunteers should not:

• Take the child home or to any other location
• Ask the child to wait in a vehicle or training facility with you alone
• Send the child home with another person without parental permission

APPENDIX J

Beeches Martial Arts

 TRANSPORTATION OF CHILDREN TOTRIPS/TOURNAMENTS

Attention to the following factors will help to promote safety:

• Written permission of parents/guardians should be obtained for all overnight away trips. Parents/guardians should inform the Team Manager/instructor at the outset of any medical condition or special needs of their child.

• All adults who travel on away trips with children should be carefully chosen and
• All adults who take children on away trips must comply with the Good Practice Guidelines
• All adults who take children away on trips with an over-night stay must have an enhanced DBS plus barred list check from DBS.
• Adults/Sports Leaders accompanying or participating in an away trip should make known any medical condition/special needs to the BMA/member association in advance.
• The roles and responsibilities of adults participating in away trips should be clearly
• The BMA/Member Association should appoint a Team Manager/Head of

Delegation for away trips. S/he should have overall responsibility for the children’s wellbeing, behaviour and sleeping arrangements. S/he should be appointed as an official of the BMA/Member Association for the duration of the trip.

• In the event of a safeguarding concern, BMA’s policies and procedures should be followed. Account should be taken of the host country/organisations safeguarding procedures.
• On away trips, coaches should be accountable to the Team Manager in all non-performance related matters.
• Where there are mixed teams there should be at least one female in the management/ coaching
• The Team Manager should submit a report to the BMA/Association as soon as possible after the end of the trip.
• Adults should not share a room with
• Sports Leaders should not travel alone in their cars with
• Special care should be taken by both host and visiting clubs in the selection of homes for overnight stays and where practical more than one child should be placed with each host Host families will be required to have enhanced DBS plus barred list checks.
• If a child suffers a significant injury or an accident the parents/guardians should be informed as soon as possible.

TRAVEL CHECKLISTS

For day trips or overnight stays

• Purpose of the trip
  • Competition, training, social, combination
• Planning
  • When
  • Where
  • Who
  • Risk assessment of the activity
• Communication with parents
  • Pick up times
  • Destination and venue(s)
  • Competition details
  • Kit and equipment list
  • Emergency procedures, home contact
  • Consent form
  • Code of Conduct and Ethics
• Accommodation
  • What type
  • Catering special diets, allergies
  • Suitability for group, accessibility
  • Room lists
• Transport
  • Journey times and stopping points
  • Supervision
  • Suitability, accessibility
  • Drivers checked
  • Insurance
  • Seat belts
• Supervision and staffing
  • Ratio of staff to students (minimum of 1:10 for students aged 11 years or over)
  • It is never appropriate to have one responsible adult on their own – there should be a minimum of two adults in charge irrespective of the number of children

• Male/female (if mixed set group then one male and one female member of staff) Specialist carers
• Responsibilities

• Emergency procedures
  • First aid
  • Specific medical details, allergies
  • Reporting procedures
  • Home contact details
• Insurance
  • Liability
  • Accident
• Costs
  • For travel
  • Payment schedule – deposit, staged payment
  • Extra meals and refreshments
  • Spending money
  • Security
• Arrival
  • Check rooms, meal times, phones
  • Valuables
  • Check sporting venue
  • Collect in money, valuable
  • Information on medications
  • Arrange group meetings
  • Confirm procedures with staff (care and child protection procedures) ➢ Rules, curfews

Checklist for travelling abroad or hosting international competitors

All of the above, plus:

• Hosting or being hosted
  • Hosts vetted
  • Hosts aware of special requirements
  • Transport arrangements
  • Telephone contact
  • Local map and information
• Emergency procedures
• European Health Insurance Card (EHIC) (European Economic Area visits)

• Insurance
  • Travel
  • Medical
• Documentation
  • Travel tickets
  • Passports, visas
  • Check non-EEA nationals
• Preparing competitors
  • Local culture, language
  • Food and drink
  • Currency
  • Telephones
  • Maps of area

APPENDIX K

Beeches Martial Arts

Photography and Filming Policy Statement The purpose and scope of this policy statement

Beeches Martial Arts works with children and families as part of its activities. These include coaching sessions, competitions, seminars and demonstrations.

The purpose of this policy statement is to:

• Protect children and young people who take part in Beeches Martial Arts Services, events and activities, specifically those where photographs and videos may be taken
• Set out the overarching principles that guide our approach to photographs/videos being taken of children and young people during our events and activities
• To ensure that we operate in line with our values and within the law when creating, using and sharing images of children and young people

This policy statement applies to all staff, volunteers and other adults associated with Beeches Martial Arts

Legal framework

This policy has been drawn up on the basis of legislation, policy and guidance that seeks to protect children in England. Summaries of key legislation and guidance is available on:

• online abuse nspcc.org.uk/child-abuse-and-neglect/online-abuse
• child protection nspcc.org.uk/child-protection-system

We believe that:

• Children and young people should never experience abuse of any kind
• We have a responsibility to promote the welfare of all children and young people and to take, share and use images of children safely.

We recognise that:

• The welfare of the children and young people taking part in our activities is paramount
• Children and their parents/carers have a right to decide whether their images are taken and how these may be used, regardless of age, disability, gender reassignment, race, religion or belief, sex or sexual orientation
• Consent to take images of children is only meaningful when the children and their parents/carers understand the potential risks associated with the use and distribution of these images
• There are potential risks associated with sharing images of children

More information about this is available from learning.nspcc.org.uk/researchresources/briefings/photography-sharing-images-guidance

We will seek to keep children and young people safe by:

• Always asking for written consent from a child and their parents or carers before taking and using a child’s image

• Changing the names of children whose images are being used in our published material whenever possible (and only using first names if we do need to identify them)
• Never publishing personal information about individual children
• Making sure children, their parents and carers understand how images of children will be securely stored and for how long (including how we will control access to the images and their associated information)
• Reducing the risk of images being copied and used inappropriately by: o Only using images of children in appropriate clothing (including safety wear if necessary) o Avoiding full face and body shots of children taking part in activities such as swimming where there may be a heightened risk of images being misused
• Using images that positively reflect young people’s involvement in the

We will also develop a procedure for reporting the abuse or misuse of images of children as part of our child protection procedures. We will ensure everyone involved in our organisation knows the procedures to follow to keep children safe.

Photography and/or filming for personal use

When children themselves, parents/carers or spectators are taking photographs or filming at our events and the images are for personal use, we will publish guidance about image sharing in the event programmes and/or announce details of our photography policy before the start of the event. This includes:

• Reminding parents/carers and children that they need to give consent for the Beeches Martial Arts to take and use images of children
• Asking people to gain permission from children and their parents/carers before sharing photographs and videos that include them
• Recommending that people check the privacy settings of their social media account to understand who else will be able to view any images they share
• Reminding children, parents and carers who they can talk to if they have any concerns about images being

Photography and/or filming for [name of group/organisation]’s use

We recognise that our group leaders may use photography and filming as an aid in activities such as coaching. However, children/young people and their parents/carers must be made aware that this is part of the programme and give written consent.

If we hire a photographer for one of our events, we will seek to keep children and young people safe by:

• Providing the photographer with a clear brief about appropriate content and behaviour
• Ensuring the photographer wears identification at all times
• Informing children and parents/carers that a photographer will be at the event and ensuring they give written consent to images which feature their child being taken and shared
• Not allowing the photographer to have unsupervised access to children
• Not allowing the photographer to carry out sessions outside the event or at a child’s home
• Reporting concerns regarding inappropriate or intrusive photography following our child protection

Photography and/or filming for wider use

If people such as local journalists, professional photographers (not hired by [name of group/organisation]) or students wish to record one of our events and share the images professionally or in the wider world, they should seek permission in advance. They should provide:

• The name and address of the person using the camera
• The names of children they wish to take images of (if possible)
• The reason for taking the images and/or what the images will be used for
• A signed declaration that the information provided is valid and that the images will only be used for the reasons

[Name of group/organisation] will verify these details and decide whether to grant permission for photographs/films to be taken. We will seek consent from the children who are the intended subjects of the images and their parents and inform the photographer of anyone who does not give consent.

At the event we will inform children, parents and carers that an external photographer is present and ensure they are easily identifiable, for example by using them with a coloured identification badge.

If [name of group/organisation] is concerned that someone unknown to us is using their sessions for photography or filming purposes, we will ask them to leave and (depending on the nature of the concerns) follow our child protection procedures.

Storing images

We will store photographs and videos of children securely, in accordance with our safeguarding policy and data protection law.

We will keep hard copies of images in a locked drawer and electronic images in a protected folder with restricted access. Images will be stored for a period of 1 year or until the person is no longer a member.

We will never store images of children on unencrypted portable equipment such as laptops, memory sticks and mobile phones.

[Organisations that store and use photographs to identify children and adults for official purposes, such as identity cards, should ensure they are complying with the legal requirements for handling personal information. Further guidance can be found on the Information commissioner’s office website at ico.org.uk]

Beeches Martial Arts

USING IMAGES OF CHILDREN – PERMISSION FORM

Name of Club:
Name of Association:
Name of child:
Name of Parent/Guardian of child:
Relationship to child:
Address:
Telephone No:

Occasionally, we may take photographs of the children taking part in activities at our organisation. We may use these images in our club/association brochure or in other printed publications that we produce, as well as on our website or on project display boards at our club/association.

From time to time, our club/association may be visited by the media who will take photographs or film footage of a visiting dignitary or other high profile event. Children will often appear in these images, which may then appear in local or national newspapers, or on televised news programmes.

This form gives the above organisation the right to use the whole or part of your child’s contribution in all media. These images may appear in our printed publications, on video, on our website, or on all three. We very much hope to use your child’s contribution, but we cannot guarantee to do so.

• You assign to the above named organisation the copyright and all other rights in your child’s contribution for use in all media now known or which may be developed in future.
• In the light of the need of television production for flexibility, you agree that the above named organisation may edit or adapt your child’s contribution and you agree not to exercise any “moral rights” you may have against the above named organisation in respect of any use of your child’s contribution pursuant to this Agreement or against any third parties who may have been authorised by the above named organisation.
• The above named organisation will not be liable for any loss or damage to your child, or your child’s property, unless caused by the above named organisation’s negligence.
• You confirm that you consent to images of your child being used in conjunction with publicity by the above named club and association.
• You confirm that your child is not under a court

I/We agree these terms and have read and understood the conditions of use on the rest of this form.

Signature: Date:

Name (block caps):

Conditions of use

1. This form is valid for the duration of your child’s participation in JuJitsu and or Judo only. The consent will automatically expire after this time.
2. We will not re-use any images after your child’s JuJitsu and or Judo membership is
3. We will normally only identify a child by reference to the child’s first name (i.e. not his or her full name).
4. We will not use personal details or full names (which means first name and surname) of any child in a photographic image on video, on our website, in our organisation brochure or in any of our other printed publications without good reason. For the avoidance of doubt, “good reason” includes using the full name of a child in a newsletter to organisation members if the child has won an award.
5. We will not include personal email or postal addresses, or telephone or fax numbers on video, on our website, in our organisation brochure or in other printed publications.
6. We may use group photographs or footage with very general labels, such as “a first training session”.
7. We will only use images of children who are suitably dressed, to reduce the risk of such images being used inappropriately.

Beeches Martial Arts

Concern / Incident Referral Report Form

Beeches Martial Arts

INFORMATION FOR CHILDREN, YOUNG PEOPLE, ADULTS AT RISK, PARENTS AND CARERS – SAFEGUARDING

Beeches Martial Arts (hereinafter BMA) is committed to working in partnership with all agencies toensure that information and training opportunities are available to ensure best practice when working with young people and adults at risk. Adopting best practice will help to safeguard these participantsfrom potential abuse as well as protecting instructors, coaches and other adults in positions of responsibility from potential false allegations of abuse. The BMA Safeguarding – Protecting Children and Adults at Risk Policy will allow young people and adult at risks to excel in a safe environment and transmit a reassuring signal to parents and carers.

The BMA Safeguarding – Protecting Children and Adults at Risk Policy is binding for the martialarts as a whole and provides guidelines to everyone in the BMA, whether working in a professional or voluntary capacity. If you have any concerns regarding safeguarding or abuse issues, you may contact any of the following officers in confidence for help and advice:

Club Instructor Prof. Paul Taylor	Address: Beeches Martial Arts 17, Ormond Road Frankley Birmingham B45 OJD Tel No:07944 537515 Email: enquiries@beeches-martialarts.co.uk
Association SafeguardingOfficer John Jeffery DSL	Address: Beeches Martial Arts 17, Ormond Road Frankley Birmingham B45 OJD Tel No. 07711222566 Tel No: E-mail: john@decoratingbyjaj.com
BMA Safeguarding Officer Danyell Dugmore Charlotte Dugmore	: Beeches Martial Arts 17, Ormond Road Frankley Birmingham B45 OJD  Tel no. 07850 571886 Email – ddugmore_cwo@hotmail.com Tel no. 07873 507722 Email – charliedugmore91@live.com
Local SafeguardingChildren Board (will provide all local contacts re Child Protection)
Children’s/Adult Social Care (the Samaritans will hold SocialCare Duty Officers’ contact number)
The Samaritans	Tel: 08457 90 90 90 ROI: 1850 60 90 90

Local Police Child Protection Team

Emergency: 999

Beeches Martial Arts

SELF DISCLOSURE FORM Private and Confidential

For roles involving contact with children (under 18 year olds).

All information will be treated as confidential and managed in accordance with relevant data protection legislation and guidance. You have a right of access to information held on you under the Data Protection Act 2018.

PART 1

For completion by the organisation:
Name:
Address and Postcode:
Telephone/Mobile No:
Date of Birth:
Gender:		Male / Female
Identification (tick box below):
	I confirm that I have seen identification documents relating to this person, and I confirm to the best of my ability that these are accurate.
Either
UK Passport Number and Issuing Office
UK Driving Licence Number (with picture)
Plus
National Insurance Card or current Work Permit Number
Signature of authorised Employing Officer:

Print name:
Date:

Part 2

NOTE: If the role you have applied for involves frequent or regular contact with or responsibility for children you will also be required to provide a valid DBS (Disclosure and Barring Service) certificate which will provide details of criminal convictions; this may also include a Barring List check depending on the nature of the role (see BMAl guidance about eligibility for DBS checks).

I understand that the information contained on this form, the results of the DBS check and information supplied bythird parties may be supplied by the organisation to other persons or organisations in circumstances where this is considered necessary to safeguard other children.

For completion by the individual (named in Part one):
Have you ever been known to any Children’s Services department as being a risk or potential risk to children?		YES / NO (if Yes, please provide further information below):
Have you been the subject of any disciplinary investigation and/or sanction by any organisation due to concerns about your behaviour towards children?		YES / NO (if Yes, please provide further information)
Confirmation of Declaration (tick box below)
	I agree that the information provided here may be processed in connection with recruitment purposes and I understand that an offer of employment may be withdrawn or dismissal may result if information is not disclosed by me and subsequently come to the organisation’s attention.
	In accordance with the organisation’s procedures if required I agree to provide a valid DBS certificate and consent to the organisation clarifying any information provided on the disclosure with the agencies providing it.
	I agree to inform the organisation within 24 hours if I am subsequently investigated by any agency or organisation in relation to concerns about my behaviour towards children or young people.

	I agree to abide by the BMA Safeguarding – Protecting Children and Adults at Risk Policy.
Signature:
Print name:
Date:

Surname:   First Name: Known as Address:   Date of Birth:   Age:   Parent/Guardian (1): Name Relationship Contact No Parent/Guardian (2): Name Relationship Contact No Child’s Doctor: Name Address Contact No Child’s Medical Conditions/Allergies:   Other Information: Please give details of any relevant disability, main language or special dietary requirements Authorised collection by anyone other than Pare nt/Guardian above (if relevant): Name Address Contact No

Beeches Martial Arts

MEDICAL TREATMENT PERMISSION FORM

• I give permission for the instructor/coach staff at the event to seek any necessary emergency medical advice or treatment for my child.
• I have read the Fair Play Policy and event details and discussed them with my
• I understand that my child will attend the event from ……………am/pm on ………………………………….

and be collected by ……………am/pm on ………………………………

Signed: ……………………………………………………… Date: ………………………………….

Beeches Martial Arts

 STUDENT REGISTRATION FORM

Beeches Martial Arts

Code of Conduct

The BMA qualifies instructors to teach JuJitsu and or Judo Instructors may sometimes bereferred to as coaches.

Instructors have a great influence on developing students who are reliant upon them for the basic instruction and guidance necessary to reach top levels. Instructors can have tremendous power over these students and this power must not be abused. Therefore, it is necessary to have a Code of Ethics and Conduct to guide the Instructors and protect the students for the mutual benefit of all concerned.

The Instructor must follow ethical standards of teaching and training. Therefore, when an individual chooses to practice JuJitsu and or Judo it is necessary to establish the principles of ethics between the Instructor and the practitioner.

Below is a set of principles to guide the actions of a JuJitsu and or Judo Instructor.

• Must treat everyone fairly and sensitively regardless of their age, gender, ethnic origin, cultural background, sexual orientation, religion or political affiliation
• Accept the special role that you have to play in the establishment of standards by setting a good example of behaviour and conduct at all times
• Do not manipulate the rules in order to benefit yourself personally or your club
• Encourage all students and coaches to abide by the rules and spirit of the activity
• Do not use foul, sexist or racist language
• Use your official position to take action against others who harass abuse or use foul, sexist or racist language towards participants, instructors, coaches, officials and volunteers
• Ensure that proper supervision is provided by suitably qualified coaches and officials who are capable of promoting good sporting behaviour and good technical skills

• Ensure all equipment and facilities meet safety standards
• Respect the rights of other clubs
• Show respect regardless of age to all students, coaches, officials and other volunteers involved in the activity/competition
• Not endeavour to influence the result of an activity/competition by any actions that are not strictly within the rules
• Remember activity is enjoyed for its own sake – play down the importance of awards
• Always have regard to the best interests of the sport, including where publicly expressing an opinion of the sport and any particular aspect of it, including others involved in it
• Resist all illegal or unsporting influences, including banned substances and techniques
• Promote ethical principles